Position Overview

Join a premier luxury travel agency as an Assistant Travel Coordinator in this full-time, 100% remote role (40 hours per week). In this position, you will be an essential part of designing and coordinating high-end, bespoke travel experiences for discerning clients. You’ll work closely with the Owner & Lead Travel Advisors, ensuring every itinerary is perfectly tailored to client preferences and executed flawlessly.

This is an exciting opportunity for someone who is detail-oriented, highly organized, and passionate about travel. You’ll blend creativity with logistics, build relationships with global suppliers, and contribute to unforgettable client experiences.

Key Responsibilities

• Travel Coordination & Support: Collaborate with Travel Advisors: Gather all logistical and operational details to create bespoke itineraries aligned with client expectations.
• Itinerary Formatting: Edit and format itineraries using company software, ensuring consistency with brand style and quality standards.
• Supplier Relationships: Build and maintain relationships with suppliers (hoteliers, DMCs, etc.), checking rates, managing reservations, and handling special requests.
• Trip Tracking: Monitor trip progress, payments, and logistics in the company’s CRM/project management tools.
• CRM Management: Keep client profiles and trip details updated for seamless access and coordination.
• Travel Support: Manage client-specific preferences (frequent flyer numbers, visa requirements, travel insurance, special activities, transfers, VIP requests, etc.).
• Final Documentation: Coordinate and deliver accurate, on-time travel documents and departure packages.

Administrative Support

• Maintain and organize documents in cloud storage.
• Schedule meetings, discovery calls, and manage shared calendars.
• Draft and proofread emails, manage communication channels, and assist with special projects.
• Provide coverage when Lead Advisors or Coordinators are away.

Qualifications & Skills

• Strong, reliable internet connection.
• Advanced English ( Only accepting candidates with C1 and C2 level)
• 2–3 years of experience in the travel industry — ideally in hospitality, MICE (Meetings, Incentives, Conferences, and Exhibitions), concierge services, destination management companies (DMCs), travel and tour operations, or luxury travel.
• GDS knowledge (Sabre) is a plus.
• High attention to detail and ability to handle complex travel logistics.
• Strong organizational, written, and verbal communication skills.
• Proactive, solutions-oriented, and collaborative mindset.
• Experience with CRM tools (AXUS, TravelJoy, TripSuite), Canva, Google Suite, and project management platforms is a plus.
• Multilingual abilities are a plus.

Why Join Us?

• Be part of an amazing remote community that values collaboration, integrity, and excellence — living our core values every day.
• Work remotely from your home while enjoying flexibility and a healthy work-life balance.
• Collaborate with passionate travel professionals and build relationships with top-tier luxury travel suppliers.
• Be part of creating life-changing travel experiences for discerning clients.
• Paid time off and holidays aligned with both U.S. and your home country’s celebrations.
• Private health care contribution through our benefit partners.
• Ongoing professional development with access to personal executive coaching.

This is a 100% remote, full-time position (40 hours/week, Monday–Friday). Flexible schedule available, though generally aligned with U.S. business hours. Compensation will be discussed during the interview process.

Ready to craft unforgettable travel experiences?

Apply now through the application form below, sharing your passion for travel, attention to detail, and relevant experience.

We can’t wait to welcome our next team member!