Overview:

We are looking for a highly qualified virtual executive assistant to support a mid-sized IT consulting firm that blends senior leadership with agile teams to craft sustainable, expert solutions for clients ranging from Fortune 100 companies to nonprofits.

This values‑driven organization aims to make the working world better for future generations by delivering exceptional experiences to clients, consultants, and communities. Their culture emphasizes selflessness, adaptability, positivity, extreme ownership, and inclusion, and they encourage a growth mindset, humility, results‑orientation, courage, and inclusivity in all interactions.

The Executive Assistant will provide high‑level administrative support to the CEO and other senior leaders, ensuring day‑to‑day operations run smoothly. This role is designed to offload administrative tasks—such as managing calendars, booking travel, and processing expense reports—so executives can focus on strategic initiatives.

If this excites you, don’t wait—submit your application today!

Key Responsibilities

• Calendar & Meeting Management: Maintain complex calendars, coordinate internal and external meetings across time zones, and provide reminders and agenda preparation.
• Travel Coordination: Arrange domestic and international travel (flights, hotels, ground transportation), ensuring cost‑effectiveness and compliance with company policies.
• Expense Reporting: Process, reconcile, and track expense reports for multiple executives, ensuring accuracy and timely submission.
• Communication & Liaison: Serve as a primary point of contact, manage emails and correspondence, screen inquiries, and facilitate prompt responses.
• Project & Task Support: Assist with special projects, conduct light research, prepare presentations or reports, and help manage project management tools.
• Confidentiality & Discretion: Handle sensitive information with professionalism and confidentiality at all times.
• Proactive Problem Solving: Anticipate needs, identify potential challenges, and take initiative to resolve issues without waiting for instructions.
• Calendar Nuances & Travel Conflicts: Proactively monitor travel plans to foresee scheduling conflicts (e.g., video calls during travel) and reschedule or convert them to phone calls when appropriate.
• In‑Market Collaboration: When the executive is traveling, coordinate opportunities to meet with colleagues in the same location by arranging team dinners or other group activities to maximize collaboration and connectivity.
• Priority Coordination: Work closely with the executive’s project manager (e.g., Stephanie Anders) to ensure the calendar reflects the right priorities and supports major projects.

Desired Traits & Qualifications

• 3-4+ years of experience as an Executive Assistant, Virtual Assistant, or similar support role.
• Exceptional organizational, written, and verbal communication skills; Advanced English proficiency (C1-C2).
• Tech-savvy with Google Workspace, Outlook, and project management tools.
• Highly proactive, adaptable, and detail-focused; thrives without constant supervision.
• Exercises discretion and professionalism at all times.
• Comfortable in a growth-oriented environment where initiative and ownership are expected.
• Reliable work-from-home setup with a stable internet connection and personal computer.

Why Join Us?

• Be part of an amazing remote community that values collaboration, integrity, and excellence. https://www.weremoto.com/about-us
• Work from home with flexibility and a healthy work-life balance.
• Enjoy paid time off and holidays aligned with both U.S. and your home country’s celebrations.
• Access to a private health care contribution through our benefit partners.
• Ongoing professional development with personal executive coaching to help you grow.
• Work closely with top leadership in a company committed to improving client businesses and helping communities thrive.

If you are an experienced Executive Assistant seeking a full‑time, remote opportunity where your organizational skills, initiative, and values can make a tangible difference, we would love to hear from you! Apply today!